Newcastle and Stafford Colleges Group (NSCG) is one of the very best colleges in the country.

In October 2024 we became the first and only further education provider in England to achieve a full set of outstanding grades in consecutive Ofsted Inspections. This includes recognition of our strong contribution towards meeting Local Skills Needs under the latest version of the Education Inspection Framework (EIF). The inspection report praised all areas of the College's provision and acknowledged NSCG's 'staff are professional, friendly, incredibly supportive and work tirelessly to meet the needs of learners' 'teachers improve their practice based upon the support they receive' and 'teachers create highly supportive, calm and highly aspirational environments in which learners and apprentices thrive'.' In summary, NSCG is a great place to work and study.

To read the full Ofsted report for Newcastle and Stafford Colleges Group, please visit the Ofsted Government website, select Find an Inspection Report and search for Newcastle and Stafford Colleges Group.

The group is currently home to a population of over 6,500 full-time students with around 2,000 adult learners and students on higher education programmes. We have over 1,500 apprentices where we work with over 850 individual employers. Our Sixth Form provision has a reputation for high academic achievement and excellence.

This is an exciting opportunity for a highly motivated, enthusiastic and suitably qualified individual with excellent communication and organisational skills to take on this role within Faculty of Academic Studies (A Levels). Reporting directly to the Director of Academic Studies you will be responsible for providing a comprehensive support service to staff throughout the department. Duties are varied and include monitoring budget expenditure and allocations, processing orders, invoices and payments, processing student application forms, supporting course advice events, working with data, checking exam entries as well as dealing with correspondence and as the main contact point for enquiries you will liaise with students, parents, staff and employers. In addition to a good standard of general education, you should have a relevant business admin qualification along with previous experience of working in a varied and busy administrative and/or secretarial role. You will have a confident manner with the ability to communicate effectively at all levels, excellent MS Office Skills (Word, Excel and Access) and will be able to work efficiently to tight deadlines. Hours of work are usually office hours Monday to Friday, but occasional attendance at open evenings and parents evenings will be required.

Main Duties and Responsibilities:

• With the support of the wider Academic Studies administration team, act as the initial point of contact for all enquiries from students, parents and teachers.

• Handle cash where appropriate complying with the College's Financial Regulations.

• Support the Director of Academic Studies with the planning and coordination of A Level exams, assessments, and mocks exams.

• Assist the Director of Academic Studies and Group Heads of Curriculum with the planning of student timetables and tracking of enrolments.

• To work with the Director of Academic Studies: to check data received from Information Services regarding student numbers, retention and achievement on course. Required Skills and Experience:

• Has a good standard of education qualified to level 3 or equivalent and be willing to undertake any relevant professional development.

• Has previous experience of working in a varied administrative and secretarial role with outstanding organisational skills.

• Has a confident manner and able to communicate effectively at all levels showing professionalism to visitors and guests.

What's in it for you?

The college offers an excellent benefits package which includes:

• Employer Pension contributions - Local Government Pension Scheme

• 24 Days Annual Leave (pro rata) (plus Bank Holidays & Christmas Closure).

• Cycle to Work Scheme (Salary sacrifice).

• Health-related benefits including Subsidised Health Scheme.

• Excellent Training and Development Opportunities (supported with a dedicated budget).

• Staff parking available

• On site restaurant facilities and FREE early morning coffee/tea and toast

How to apply

To apply for the role of Faculty Administrator, please click 'Apply Now' to complete an online application form. If you are applying via a jobs board, you will receive an email and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website).

Closing date completed applications: 24th September 2025

This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college-based positions are subject to enhanced DBS check and are exempt from the Rehabilitation of Offenders Act. As an equal opportunities employer, we welcome applications from all sectors of the community Responsible to: Director of Academic Studies Responsible for: the provision of a comprehensive administrative support service to managers and staff throughout the Faculty.

The specific duties of the post holder are:

1. To act as the initial point of contact for all enquiries from students, parents and/or employers. 2. To provide administrative support to the Director of Academic Studies. 3. Handle cash where appropriate complying with the College's Financial Regulations. 4. To co-ordinate arrangements for and attendance of Faculty staff at Open Events and Parents' Evenings. 5. To process student application forms and arrange, manage and facilitate interview events for prospective students. To inform prospective students and Faculty staff of the outcome following interviews. 6. To inform prospective students of enrolment information and to liaise with the Information Services Department and relevant members of Faculty staff to ensure that all of the necessary arrangements for enrolment are made. 7. To work with the Director of Academic Studies to check data received from Information Services regarding student numbers, retention and achievement on courses and ensuring the prompt return of updated/amended information to Information Services. 8. To be responsible for the checking of exam entries, in liaison with Group Heads/Heads of Subject and the prompt return of information to the Examinations Office. To organise rooming requests for exams and special requests for students with special exam concessions. 9. To issue hourly paid appointment forms, and to monitor and process claims made against these, ensuring that all register information is properly completed. 10. To liaise with the Finance Department regarding budget monitoring, orders, requisitions and purchasing procedures. 11. To produce documents to a high standard of accuracy and presentation to support Faculty activities. 12. To make bookings, confirm reservations and receive and keep records of student fees in relation to student visits/excursions and also to assist excursion leaders in planning itineraries, undertaking risk assessments and arranging parental briefings and ensuring that all consent forms are properly completed and received. 13. To liaise with personal tutors regarding the production and provision of UCAS and non-UCAS student references. 14. To liaise with the Faculty Management Team regarding the initial rooming/staff timetables for the year and to maintain an accurate and up to date record of any subsequent changes. 15. To act as an initial point of reference for all internal enquiries regarding aspects of the Faculty provision. 16. To collect, distribute and forward Faculty mail and deal with routine correspondence. 17. To assist the Faculty Management team in ensuring staff absence is communicated to the necessary staff and that cover arrangements are put in place. 18. To provide cover for other Administration staff as and when the need arises. 19. To undertake any other duties at the request of Director of Academic Studies that are commensurate with the role.